Developing a custom Digital Inspection Management SaaS Solution for Onfieldsystem
Onfieldsystem is a Service (SaaS) solution provider that helps businesses streamline their operations, increase efficiency, and improve their bottom line. Their cutting-edge platform is designed to be user-friendly, scalable, and customizable to meet the unique needs of their clients. Liangtuang developed a customizable Digital Inspection Management System for monitoring and maintaining their client’s requirements. It is designed specifically to manage all their assets. By utilizing simple but efficient maintenance modules, It can Capture comprehensive asset information, manage day-to-day maintenance tasks, schedule preventative maintenance and inspections, handle automatic store ordering and produce detailed statutory reports.
This system has many features, some of which are given below.
The focal point of This Maintenance Management System is that the Asset Register allows its users to set up a clear concise and descriptive structure that provides an overview of assets and locations.
Manage all repetitive jobs for their assets. Generate periodic work orders to either time-based or usage-based frequency schedules.
Create a job for an asset, get something fixed or simply set a reminder they can add, edit, print, complete and sign off work orders.
It is a complete record of all the work they have done throughout the system. Information can be recalled at any point for analysis and reporting.
Full access to all the controls in this system allows them to customize their settings and define their own custom rules.
Readings are a collection of analytics taken from their equipment to allow for better management of the performance of their assets.
With over 50+ reports available, this system allows them to extract any piece of information from the database. They can also customize reports and add them to their favourites.
Gives them the flexibility to perform daily checks and tasks with ease. Use a hand-held device or a paper checklist or a combination of both.
Define a whole range of access levels for their Users giving them only the functions they need to perform their job effectively with Active Directory Integration.
Other main features of the application are:-
Real-Time Tracking Management
Reports Inventory Management
Offline data availability
3rd Party API’s Integration:-
Team Liangtuang developed a comprehensive Digital Inspection Management System that would help to automate whole processes, centralize data, transparency and improve information access.
A web-based application was developed with key modules.
A web-based admin panel was developed to manage roles, users, categories, Website Content, team management, reports, order, tracking etc.
To build this complex, interactive solution where minute details needed to be emphasized, team Liangtuang followed a phase-wise approach. This development approach was expected to offer the following benefits:
It helps in the gradual adoption of the new system.
It helps to prioritize modules and functionality that will address the burning challenges and provide a quick turnaround time.
It helps to get feedback from actual users in less time.
Requirement Analysis and Documentation
To understand the pain points& challenges of the client, the L Tech team conducted multiple F2F with the client. A team of our business analysts interviewed the client to get a better understanding of their needs. During these meetings, we interviewed them to gain insights into how their current systems work and identified the areas that needed improvement. We also asked about the specific challenges they faced at different levels of their organization and what they expected from a new and improved system.
Our team also inquired about certain processes, such as notifications receiving, checkpoints, offline access, tracking updates, report formation, customization details and how we could make these processes easier for our clients.
The requirement gathering was followed by documentation of how the existing challenges can be resolved. This included creating flow charts for working at every level, a comparative analysis of how the system flow can be simplified, creating designs (UI/UX), and architecture for the solution.
These designs were showcased to the Client for approval. Upon approval from the Client, a prototype (wireframes) was generated and again shared for approval.
Challenges in Development Process
Addressing Technical Vulnerabilities
Creating a Custom and Secure Authentication and Authorization System
Separating Client Side/Presentation Code from Server-Side/Business Logic Code
Configuring Delivery Delays, Managing Queued Messages
Scheduling Automated Tests
Integrating Backend Caches for Boosting Performance
Offline access management
Real time data sync
Development and Implementation
Team L Tech adopted a modular approach to the development of a complex& customizable Digital Inspection Management System. The application was divided into two main modules and their sub-modules so that development and testing could be eased.
User login, User Dashboard, Inspection form, checklist, location tracking, Media file management, Real-time data upload, documents uploading, location setup, date & time schedular, report creation & submission etc.
Login, User access, manage inspection, category management, Checklist management, Inspection forms, Real-time data processing, Direct messaging, Blog, direct emailing, content management, Reports Tracking, Chart & Graphs builder etc.
The client was able to launch & market the product on time as Liangtuang Team ensured that the deliverables were provided on time while maintaining the utmost quality. This System has been a game-changer for their business plans. Its ease of use and implementation allowed them to get up to speed within just a few short weeks. This system got an amazing response from its clients. Everyone on their client’s team can access work instructions, task lists, notes, files, and print-to-paper options, from a desktop or mobile. It also helped in providing customized dashboards for better graphical representation. It also enhances safety measures at a worksite and reduces the likelihood of fatalities occurring. This custom software solution has reduced duplication of work, and their clients now have a searchable database of every inspection done. Every time an inspector went back to a previous location, they had to retype up the list of equipment inspected; now they only have to edit the equipment list for items that have changed since the last inspection. Their client can now look at summary or detailed information of all locations and all inspections in one convenient online database so they can better manage their equipment risk. All the processes were made more user-friendly, while user management enhanced security.